Privacy & Non-Disclosure Policy

PRIVACY AND NON-DISCLOSURE POLICY FOR

SPECIAL OPERATIONS QUIET PROFESSIONALS FOUNDATION, INC.

D/B/A

SPECIAL OPERATIONS WARRIOR GOLF FOUNDATION

RECITALS

Whereas, Special Operations Quiet Professionals Foundation, Inc. is a Florida Not for Profit Corporation D/B/A Special Operations Warrior Golf Foundation (hereinafter referred to as the “SOWGF”) formed for the purpose of operating as a tax-exempt charitable organization under Section 501(c)(3) of the Internal Revenue Code; and

Whereas, the SOWGF is committed to honoring the privacy and confidentiality of all SOWGF Donors and SOWGF Participating Warriors by adopting a Privacy and Non-Disclosure Policy (hereinafter referred to as the “Policy”), a copy of which will be attached to and become a part                                          of the Bylaws of SOWGF.

Article I

SOWGF Warrior Participants       

1.01:     Purpose.  The purpose of this SOWGF Privacy and Non-Disclosure Policy as it applies to SOWGF Warriors is to protect all SOWGF Warriors against unauthorized use of personal information obtained by SOWGF in connection with the Warrior’s participation in the retreat activities sponsored by SOWGF.

1.02     Use and Restrictions.  SOWGF retains the right to use this personal information in its ordinary course of business subject to the following restrictions:

  1. SOWGF will not release any names, addresses, phone numbers, email addresses, or other social media addresses to third parties without obtaining the prior written permission of the participating Warrior; and
  2. SOWGF will not publish pictures, videos, interviews, or names of participating Warriors on the SOWGF website or in other SOWGF publications such as brochures or newsletters without obtaining the prior written permission of the participating Warrior; and  
  3. SOWGF will only discuss or share participating Warrior personal information with its staff, Board of Directors, and Advisory Board on a need-to-know basis; and
  4. SOWGF can be contacted by email at info@SOWGF.org, by telephone at 813-712- 742, or by mail at 400 N. Ashley Drive, Suite 1900, Tampa, FL 33602 if a Warrior has any questions regarding our policies and procedures.

1.03:     Waiver:  In the event SOWGF wishes to use any protected information or materials set forth above, for any purpose not otherwise allowed in this Policy, SOWGF shall have each relevant participating Warrior execute a Waiver and Consent Agreement in the form attached hereto as Exhibit A.

Article II

DONORS AND MENTORS

2.01:  Purpose.  The purpose of this Privacy and Non-Disclosure Policy as it applies to SOWGF Donors and Mentors is to honor and protect the privacy and confidentiality of all Donors and Mentors.

2.02:  Use and Restrictions.  It is understood that the personal information collected by SOWGF from Donors and Mentors is used by SOWGF primarily to process the payment of contributions made by Donors and Mentors and provide them with a receipt and other substantiation of the charitable nature of their gift.  However, SOWGF shall also use the e-mail addresses to answer emails received from Donors and Mentors and to send to donors and mentors periodic news emails and notices about SOWGF [Note: A Donor or Mentor is only sent the news email if they advise SOWGF that they wish to be included by using the sign-up box on our website].  Accordingly, SOWGF retains the right to use the personal information for the specific matters set forth above and more broadly in its ordinary course of business subject to the following restrictions: 

  1. SOWGF will not release the names, addresses, phone numbers, or e-mail addresses of Donors or Mentors to any outside charity or other organization for the purpose of solicitation, nor will SOWGF send to Donors or Mentors any mailings on behalf of other organizations.
  2. SOWGF will not sell or share its list of Donors or Mentors or share its data base of Donors or Mentors.
  3. SOWGF utilizes professional credit card processing companies (currently Stripe and CardPointe) to ensure that all credit card transactions are protected and secure.
  4. SOWGF will ensure that any organization, company, individual who hosts a fundraising event, or enters into a business agreement that uses the SOWGF name or logo will be required to review this agreement and agree to abide by its terms. In addition, all employees of SOWGF will be required to sign a Privacy and Non-Disclosure Agreement when hired.
  5. SOWGF will not publish pictures, videos, interviews, or names of Donors or Mentors on the SOWGF website or in other SOWGF publications such as brochures or newsletters without obtaining prior written permission of the Donor or Mentor.  
    6. If a Donor or Mentor has any questions about this Policy or its procedures, SOWGF may be contacted by email at info@SOWGF.org, by telephone at (813) 712-8742, or by mail addressed to 400 N. Ashley Drive, Tampa, FL 33602.

2.03:   Waiver.   In the event SOWGF wishes to use any protected information or materials set forth above for any purpose not otherwise allowed in this Policy, SOWGF shall have each Donor or Mentor execute a Waiver and Consent Agreement in the form attached hereto as Exhibit A.

Article III

ADDITIONAL PROVISIONS

3.01:    Scope:     All board members, advisory board members, officers, employees, and volunteers shall be required to review this Policy and agree to abide by its terms and provisions.

3.02:    Amendment:   This policy may be amended by the Executive Committee.  Upon approval the Secretary shall publish and distribute the changes to all parties set forth in Subparagraph 3.01 above.

3.03:    Regulatory Requirements:     Notwithstanding anything to the contrary contained herein, this Policy shall not restrict release or report of any information required by the Internal Revenue Service or any other national or state regulatory authority.   

CERTIFICATE OF ADOPTION THE

 PRIVACY AND NON-DISCLOSURE POLICY

The undersigned, being the Secretary of the Special Operations Quiet Professionals Foundation, Inc., D/B/A Special Operations Warrior Golf Foundation does hereby certify that the attached Privacy and Non-Disclosure Policy was approved by the Board of Directors on the 28th day of February, 2021 and constitutes a full and complete copy of said Policy

Certification of Secretary:    ___________/s/___________      
                                                  Arthur R Welhoelter